Background
The Los Altos Hills County Fire District is in the process of developing a successor Strategic Plan to the 2015 – 2020 Strategic Plan. The Strategic Plan (SP) Ad Hoc Subcommittee hosted two community meetings to collect stakeholder and public input on the update process.
The Subcommittee provided direction to staff to develop a scope of work to include a timeline, public Commission meetings, and other elements, with the end result of a viable successor plan. The scope of work also addressed the unique needs and accommodations of conducting this process in a completely online forum, due to social gathering restrictions associated with COVID-19. The scope of work and a draft framework for the Successor Strategic Plan was presented and approved at the LAHCFD Commission Regular Meeting on September 15, 2020.
On October 1, 2020, the District’s Strategic Planning consultant facilitated a Special Meeting of the LAHCFD Commission, stakeholders, and the public to review and discuss a preliminary Successor Strategic Plan. The consultant revised the plan based on the feedback gathered at the October 1st meeting. Drafts of the Successor Plan were presented to the Commission at various meetings over the course of October 2020 through January 2021. Each iteration of the Plan and the discussions surrounding them are detailed below.
The LAHCFD Board of Commissioners will receive the final Successor Strategic Plan 2021 – 2022 at its February 16, 2021 Regular Meeting for final review and adoption, pending approval by a majority of the Commission.
July 28, 2020 – LAHCD Commission Regular Meeting – Initial Launch of Strategic Plan
The LAHCFD held a Regular Meeting on July 28, 2020, during which, the Commission authorized staff to work with MRG Consulting on the details of the Successor Strategic Plan process. Agenda Item 17. Los Altos Hills County Fire District Strategic Plan can be viewed here. A recording of the discussion can be viewed below. The Item begins at 1:55: 16.
Community Meeting #1 – August 6, 2020
The SP Ad Hoc Subcommittee held its first Community Meeting on Thursday, August 6, 2020. A recording of the meeting is available below. The Subcommittee used the materials provided here: Community Meeting #1 Agenda Packet 08062020
Community Meeting #2 – August 13, 2020
The SP Ad HocSubcommittee held its second Community meeting on Thursday, August 13, 2020. A recording of the meeting is available below. The Subcommittee used the materials provided here: Community Meeting #2 Agenda Packet 08132020
September 15, 2020 – LAHCFD Commission Regular Meeting – Professional Services Agreement with MRG Consulting for Strategic Planning Services
The LAHCFD held a Regular Meeting on September 15, 2020, during which the Commission received a report on the Professional Services Agreement between LAHCFD and Municipal Resource Group (MRG) for Phase I Strategic Planning Services: Planning Process for Successor Strategic Plan. The Commission also approved an amendment to the agreement for Phase II Strategic Planning Services: Development of Successor Strategic Plan. The Agreement, Memorandum Report, and Resolution authorizing Amendment 1 can be reviewed below.
MRG Strategic Plan Professional Services Agreement
Memorandum Report
Resolution 20-31 Authorizing Execution of Amendment 1
A recording of the discussion is available below. The discussion begins at 3:15:24.
October 1, 2020 – LAHCFD Commission Special Meeting – Preliminary Successor Strategic Plan 2020 – 2022
The LAHCFD Commission held a Special Meeting on October 1, 2020, to review and discuss a Preliminary Successor Strategic Plan. Stakeholders and members of the public were invited to the meeting to provide input. The invitation to the public can be viewed here. The Commission used the materials provided here: October 1, 2020 LAHCFD Special Meeting Agenda Packet. A recording of the meeting is below.
October 20, 2020 – LAHCFD Commission Regular Meeting – Review of Revised Goals
The LAHCFD held a Regular Meeting on October 20, 2020, during which the Commission received a report from MRG and reviewed the revised proposed goals for the Successor Strategic Plan. MRG will draft the Successor Strategic Plan 2020 – 2022 based on the input provided during the meeting. The Commission will receive and review a draft of the plan at the November 17, 2020 Regular Meeting. A recording of the October 20, 2020 meeting is below. The discussion of the Successor Strategic Plan begins at 53:10.
November 17, 2020 – LAHCFD Commission Regular Meeting – Review of Draft Successor Strategic Plan
The LAHCFD held a Regular Meeting on November 17, 2020, during which the Commission received a report from MRG and reviewed a further revised Chart of Goals and a draft of the narrative for the Successor Strategic Plan. These documents were prepared based on the discussion and input provided at the October 20, 2020 Regular Meeting. MRG will prepare a Final Draft to present to the Commission at the January 2021 Regular Meeting. A recording of the November 17, 2020 meeting is below. The discussion of the Successor Strategic Plan begins at 1:25.
January 19, 2021 – LAHCFD Commission Regular Meeting – Consideration and Approval of Final Draft of Successor Strategic Plan 2021 – 2022
The LAHCFD held a Regular Meeting on January 19, 2021 during which the Commission received a report from MRG and a Final Draft of the Success Strategic Plan for consideration and approval by the Commission. The Commission approved the Draft Plan and will receive the Final Successor Strategic Plan 2021 – 2022 at the February 16, 2021 Regular Meeting. The Commission also approved Amendment No. 2 to the Professional Services Agreement with MRG. Amendment No. 2 is for Phase III Services, which will include implementation, deliverables, and evaluation of the Successor Strategic Plan. A recording of the January 19, 2021 meeting is below. The discussion of the Successor Strategic Plan begins at 57:00.
